Terms of use — Portal

Terms of Use — Saudi Cultural Journals 1. Introduction and acceptance 1.1. These terms govern the use of the "Digital Gateway to Saudi Cultural Journals" across all of its sites: saudijournals.org and its subdomains, including the gateway, the unified search engine, the journal sites, and single sign-on. 1.2. The gateway is operated by [name of the owning entity, its legal status, and its unified number], referred to in these terms as "the Gateway Administration". 1.3. By using the gateway or creating an account on it, you confirm that you have read and agree to these terms and to the Privacy Policy. Your consent is recorded with the version numbers of both documents and the time of consent. 1.4. If you use the gateway on behalf of an organization, you confirm that you are authorized to act in its name and that these terms bind it. 1.5. If you do not agree to these terms, do not create an account. You may still browse public content in accordance with clause 4. 2. Definitions 2.1. Gateway: the sites and services listed in clause 1.1. 2.2. User: anyone who visits or uses the gateway, with or without an account. 2.3. Account: the unified account a user signs in with across all gateway sites. 2.4. Organization: a legal entity (a university, government body, publishing house, association, or cultural institution) registered and approved on the gateway. 2.5. Organization's main contact: the user the organization assigns to represent it on the gateway and submit its requests. 2.6. Authorized signatory: a person who holds, under an approved instrument of authority, the power to sign contracts on behalf of their organization or of the gateway. 2.7. Content: the articles and issues, their metadata, and their files made available through the gateway. 2.8. User content: what a user uploads or sends, including requests, messages, files, and data. 2.9. Services: hosting; indexing and access; journal management and operations; and digitization and archiving. 3. Account 3.1. To create an account, you must have legal capacity to contract, or the consent of your legal guardian. [The minimum age will be set after legal review.] 3.2. You undertake to keep your information accurate and up to date, and to use your own personal or work email address. 3.3. An account is personal to one individual and may not be shared or transferred. No account is created in the name of an organization; an organization is registered as a separate entity, and its people are linked to it through their own accounts. 3.4. Two-factor authentication is mandatory for all accounts. You are responsible for keeping your password and authentication method confidential. 3.5. Everything done through your account is attributed to you and recorded in the audit log. You must notify the Gateway Administration immediately of any unauthorized use or loss of your authentication method. 3.6. An account does not in itself grant administrative privileges. Privileges are granted by an explicit assignment with a defined scope, and are withdrawn when it ends. 3.7. You may request closure of your account at any time, subject to clause 10.4. 4. Use of the gateway 4.1. Any visitor may browse and search public content without an account, within the access terms of each item. 4.2. Users must not: - access, or attempt to access, accounts, data, or areas they are not authorized for, or circumvent security controls; - copy content automatically or in bulk, or overload the servers with excessive requests, except through interfaces published for that purpose, such as OAI-PMH, and under their terms; - upload files containing malicious software, or content that violates the law or public morals; - impersonate any person or organization, or submit forged information or documents; - use the gateway in any way that violates the laws in force in the Kingdom of Saudi Arabia, including the Anti-Cyber Crime Law. 4.3. Security testing is prohibited without written permission from the Gateway Administration. Anyone who discovers a vulnerability should report it through the address published in security.txt, without exploiting or disclosing it. 5. Content and intellectual property 5.1. Rights in content published in the journals belong to their owners, the authors and publishing organizations, in accordance with each journal's policy and licence. The gateway is an intermediary for hosting, indexing, and providing access to it, and does not claim ownership of it. 5.2. Use of content is subject to the licence stated on its page. Where no licence is stated, content may be used for viewing, personal research, and citation with attribution, in accordance with the Copyright Law. 5.3. The name "Saudi Cultural Journals", its logo, and the gateway's design and texts are owned by the Gateway Administration, and may not be used in a way that implies partnership or endorsement without written permission. 5.4. Metadata produced or enriched by the gateway, such as indexing and knowledge-bank concepts, is made available under the licence the gateway announces. [The licence will be set later.] 6. User content 6.1. You or your organization retain ownership of what you upload. You grant the Gateway Administration a non-exclusive licence to process and store it to the extent needed to provide the service you requested. 6.2. You confirm that you have the right to upload what you upload, and that it does not infringe the rights of others or the law. 6.3. Messages, requests, and documents related to contracts are official records; they are not deleted at a user's request, and are retained in accordance with the retention policy. 7. Reporting content 7.1. Anyone who finds content on the gateway that infringes their rights or violates the law may report it through the "Report content" page, giving the content's link, the reason for the report, and supporting evidence. 7.2. The Gateway Administration reviews the report, may suspend the content temporarily until a decision is made, notifies the organization concerned, and gives it the opportunity to respond. 7.3. Malicious or repeated reports without basis are a breach of these terms. 8. Services and contracts 8.1. Services are requested on behalf of an approved organization, from the account of the organization's main contact. 8.2. No service is delivered without a signed contract in force that covers it. The contract sets the scope, duration, and fee of the service and the obligations of both parties. 8.3. Where these terms conflict with a signed contract, the contract prevails for the service it governs. 8.4. Any change to a contract in force is made by an amendment signed in the same way. Changes to an organization's administrative details or signatories are made from the organization's page and do not require an amendment. 8.5. Scholarly and editorial decisions for each journal remain with its editorial board, and the Gateway Administration does not intervene in them except as provided in these terms or the contract. 9. Electronic signature 9.1. Contracts and their amendments are signed on the gateway by authorized signatories, after two-factor authentication at the moment of signing. 9.2. Both parties acknowledge that an electronic signature on the gateway, together with its accompanying record, certificate, and document fingerprint, is valid in accordance with the Electronic Transactions Law. [The signature level and its legal effect are to be confirmed by legal review.] 9.3. Manual signature is permitted by uploading a scanned copy of the locked version; it is accepted only after review and verification. 9.4. Only a locked version is signed; any change after locking requires a new version and a new signature. 10. Privacy and data protection 10.1. Personal data is processed in accordance with the published Privacy Policy and the Personal Data Protection Law and its regulations. 10.2. The Privacy Policy forms part of these terms. 10.3. The gateway records significant operations in an audit log to protect rights and ensure accountability, including sign-ins, approvals, and signatures. 10.4. When an account is closed, your personal data is deleted or anonymized in accordance with the Privacy Policy, except for what must be retained by law, such as contracts, signatures, and the audit log. [Reconciling the right to deletion with audit retention is to be settled in legal review.] 11. Availability and limitation of liability 11.1. The Gateway Administration seeks to operate the gateway reliably; it may be temporarily unavailable for maintenance or for reasons beyond its control. Service status is published on the "Service status" page. 11.2. The gateway is provided to visitors "as is". Responsibility for the content of the journals and its accuracy lies with the publishing organizations and authors. 11.3. The Gateway Administration is not liable for indirect damages arising from use of the gateway, to the extent permitted by law. Liability for contractual services is governed by the signed contracts. [Final wording to be settled in legal review.] 11.4. Links to external sites, including the sites of journals not hosted on the gateway, do not imply endorsement of their content. 12. Suspension and termination 12.1. The Gateway Administration may suspend or restrict an account for breach of these terms or the law, or to protect the gateway and its users, and will notify the account holder of the reason unless prohibited by law. 12.2. The account holder may object to a suspension through "Contact us". 12.3. Suspension or removal of organizations or journals is made by a reasoned decision of the Gateway Administration, in accordance with the contract and these terms. 13. Changes to these terms 13.1. The Gateway Administration may amend these terms. Each amendment is published with a new version number and effective date, and previous versions remain available for reference. 13.2. Users are notified of a material amendment [number] days before it takes effect, and are asked to accept it at their first sign-in afterwards. 14. Governing law and disputes 14.1. These terms are governed by the laws in force in the Kingdom of Saudi Arabia. 14.2. The parties will seek to resolve any dispute amicably; failing that, the competent judicial authorities in [city] shall have jurisdiction. 14.3. The Arabic text prevails in case of any discrepancy with a translation. 15. Contact - Email: info@saudijournals.org - The "Contact us" page on the gateway.